Before making a commitment to join any club, both the player and parents should take into consideration all the factors involved, including what the club expects from the player and parents. The club has no desire to write rules covering every possible problem, but we expect players and parents to follow the club policies in this document and to behave in ways that reflect positively on the team and club. By either accepting the club’s offer of a spot in an age group or signing the Player Agreement, parents and players agree
- that the club may take disciplinary action when these club policies are violated, and
- that they will abide by the club’s decisions regarding disciplinary sanctions.
Player Evaluation and Selection
- Each team is re-selected every year.
- Players are evaluated on dimensions that may not be apparent to the bystander, including technical skill, tactical awareness, physical attributes, work rate, character, mentality, and fit within a particular age group or team. Evaluation is based on those factors only.
- The club will initially place players on a team that is best suited to their performance based upon the evaluation factors above. Players may be moved from one team to another during the year based on what the age group coaches determine is best for the teams and the player.
- Current players are evaluated throughout the season during practices, scrimmages, and games.
- If a player does not intend to return to the club, he or she should inform the coach as soon as that decision has been made; to be fair, coaches will tell players as soon as they have made a decision not to ask a player back.
New Player Evaluation and Tryouts
- New players are evaluated during annual tryouts, practices, scrimmages and under game situations.
- Tryouts are held annually and are open to all players who are eligible to play in next fall’s U8 – U19 age groups. Players will be evaluated by all the coaches with teams in a particular age group as well as the club Coaching Directors.
- Coaches may have one or more additional tryouts after the open tryouts to narrow down their selection.
Offer and Acceptance
- If the club makes a verbal or written offer to a player, it will honor it; we expect the same from parents. If you commit to our club, other potential players will not receive offers, so please make your decision carefully.
- Any offer is for a slot in a specific age group, not for a specific team, position or a certain (or equal) amount of playing time.
- The offer is for one full “soccer year.”
- For teams ages U7 – U13 the soccer year begins March 1 and continues through the following February or March; for teams age U14 the soccer year begins on March 1 and continues through the following April; and for teams ages U15 – U19 the soccer year begins June 1 and continues through the following April or May.
- The soccer year may be extended several months depending on the team’s success in State, Regional and National Cup competition. We expect players to remain on their team through the end of these competitions regardless of whether they will be playing for LAGSB in the following soccer year.
- Once accepted, players will not be cut from the age group due to their performance. However:
- Players may be moved temporarily or permanently to other teams at the club if the staff decides that such a move is in the best interest of the player and the teams involved.
- Players (and their parents and guardians) may be sanctioned for disciplinary reasons as outlined elsewhere in this document, which could affect theier ability to train or play in games. You are also aware that the player is subject to separate discipline by the leagues or Cal South for violations of league, USSF, USYSA, or Cal South rules.
- The club reserves the right to make a coaching change at any point of the year.
- Depending on the needs of the teams involved, some players may be asked to play with an older age group or team. Any such arrangement will be evaluated by the coaching staff on an ongoing basis.
LAGSB expects you to:
- Make soccer your #1 priority – outside of family and school – during the league season. If this is not possible or it is apparent to your coach that this is not the case, it may affect playing time.
- Make yourself a better player
- Focus on soccer during training and games
- Do not miss training. You can not miss practice, or practice poorly, and expect to improve
- Listen to your coach’s constructive criticism and use it to make yourself a better player.
- Be mature enough to get proper rest before games, and eat well always.
- Know the rules of the game
- Respect your coach’s and your teammates’ time
- When you are given a time for training or warmups, that is when you are expected to be on the field, dressed and equipped, and ready to go.
- Contact your coach at earliest possible time if you will be late / absent from training, game, or other team activity.
- Be prepared
- Training: players are expected to train in club training shirts and bring a ball and water to every training session
- Games: you should have all necessary game items in your bag, which will stay in the technical area during games. This includes uniform(s), water or sports drinks, and sun block.
- Stay with your team during training and games
- Remain with your coach and team from the start of warmups until released by the coach after the game or practice. This includes half-time. Do not visit your parents, friends, family, or pets. If you are subbed during a game, remain in the technical area with the coach – the coach may need to make a quick substitution or an important coaching point.
- If there is an important need to leave the area, you should ask the coach for permission.
- If you are in between games, you should assume that the coach wants the team to stay together unless he or she tells you that you are free to do what you want.
- Represent your team and club positively
- Have a positive and supportive attitude within the team, regardless of playing time or position. Put the team ahead of yourself.
- Demonstrate sportsmanship and fair play in your words and actions. Keep your emotions under control and do not treat opponents, referees, or anyone else disrespectfully.
- Excessive red cards will will be grounds for disciplinary action.
- Help the club and the community
- Leave the field and sidelines cleaner that you found it at all practices and games. That means that you clean up after yourself, your team, and, if necessary, other teams.
- Disregarding the above may result in discipline by the coach. Serious or recurring problems will be referred to the club.
Playing as a guest player on another team
- Within the club: players may be asked by other LAGSB teams to be a guest player at a league game or tournament. Coaches normally check with each other before asking the player, but the player or parents should still confirm with their own coach that this is OK and doesn’t create any problems for the player’s “home” team.
- Outside the club: If you are asked to be a guest player by a team at another club for non-league play such as a tournament, you may do so. Your coach or manager may not hold back your card or Cal South paperwork. However, the club strongly recommends that you discuss this with your coach before accepting the guesting offer.
Player insurance information
- Supplemental Accident Insurance is provided through the California Youth Soccer Association – South (“Cal South”) and the exact coverages change from year to year. Generally, the insurance provides coverage for all players registered with the United States Youth Soccer Association while participating in sanctioned play or practice under the supervision of an authorized official, while traveling directly to and from player practice, and while participating in other scheduled group activities under the direct supervision of an authorized official. The benefits include accidental medical expense benefits in excess of the any amount provided by the player’s primary medical insurance. More detailed information is available at Cal South’s website.
For Parents and Guardians
- As a parent, you must commit to your child’s participation in team and club functions.
- Please familiarize yourself with the rest of this document, especially:
- the “For Players” section above – please be sure you and your child understand it.
- the “Communicating and Resolving Issues With Your Coach” section below.
- the “Game Day Behavior By Players, Parents, and Spectators” section below.
- The parent / guardian is responsible for arranging player transportation to and from training, games, and other team or club events.
- During overnight trips, all team members may be required to stay at a designated motel or hotel and eat meals as a team. Player’s family members will always be invited to stay at the designated motel or hotel and may be invited to join the team during team meals. Final decisions regarding team travel, including timing of arrival and departure to and from locations (hotels, restaurants, game fields, etc.) are the responsibility of the team manager or coach.
Volunteering and fundraising
- Without fundraising and the efforts of team and club volunteers, the cost of club soccer would be significantly higher. While the club charges dues that primarily pay for coaching management, coach compensation and fields, there is a significant amount of unpaid work that keeps the club running. We expect all parents to help with club functions where possible. Some of our peer clubs require parents to volunteer a certain amount of hours and impose a $300 fee for parent non-participation. With sufficient parent involvement, we won’t have to take that step.
- Almost all teams in the club also run their own fundraising efforts in order to lower parents’ out-of-pocket costs and to assist families who need financial assistance. You should expect this as part of your child’s participation in the club.
- Contact your coach immediately (and copy your manager) if you are aware of an upcoming scheduling conflict that will prevent your child from attending a practice, game, or other team event. The coach should tell you the best way to do this (text, email, etc).
- Please help your child maintain a healthy lifestyle, including proper nutrition and rest
- Familiarize yourself with the rules, especially offside and illegal contact. The Laws of the game are simple and can be found here.
Communicating and Resolving Issues With Your Coach
- Parents should feel free to arrange meetings with their child’s coach to discuss their son or daughter. As one of our experienced coaches writes to her parents every year, “at some point this season, you are going to disagree with me.” Sometimes you should communicate a perceived problem to the coach, and sometimes you should not.
- As players mature, they are expected to try to resolve issues between themselves and their coach without parental intervention.
Guidelines and policies regarding these discussions:
- Keep the meeting focused on the player
- Good topics: the player
- what a player might or can do differently to achieve more playing time (keeping in mind that, as noted in the “evaluation and selection” section, there are no guarantees with respect to position or a specific or minimum amount of playing time in games).
- problems that may affect the player’s training or game performance
- problems they might have with other players on the team
- injuries or other health concerns
- other issues concerning the player
- Bad topics: coaching decisions or other players on the team
- positions you think certain players should play
- playing time in the past
- your opinions about other players
- team formations
- Good topics: the player
- Talk to the right person
- If you have an issue that should be discussed with the coach, bring it to them – and not other parents or the team manager. Don’t burden the manager, whose role is team administration, with issues that are properly the coach’s.
- Players and parents should recognize that it is always best to resolve issues directly with the coach. However, if they feel they can not discuss a sensitive topic with their coach, they should communicate with the respective age group or gender Director.
- When to meet
- Please defer to the coach’s wishes about what times, places, and means of communication are appropriate. Immediately before, during or after a game, or during a practice, is not the appropriate time. Many coaches do not want to have parent conferences on game days, and may also ask that parents cool off for 24 hours before discussing an issue that arose in a game. Each coach should communicate their preferences to the parents at a team meeting, and parents should respect those wishes.
- Please respect your coach’s time
- The coach has a limited amount of time to allocate to each of their players and each of their teams. Parents are asked to respect their coach’s time and not take up a disproportionate amount of it compared to other parents and players, or to keep revisiting the same topics. While the club expects coaches to respond promptly and professionally to a reasonable level of parent communication, a coach may limit their responses or take other action if they feel that a parent is placing undue requirements on their time. If the parent disagrees, they may follow the escalation process described below.
- If the problem is not resolved by the coach, the parent should then contact the appropriate age group or gender Director;
- If still unresolved, then the Technical Director;
- If the problem is still unresolved, the parent may appeal, in writing, to the Board. The Board will designate an individual or committee to make an investigation and report back, at which point the Board will make a final decision on the issue. The Board’s decisions are final and players and parents must abide by them.
- Parents should recognize that LAGSB will place the interests of the club ahead of any one team, and the interests of a team ahead of any individual player. Parents, of course, have the opposite priorities. However, by joining LA Galaxy South Bay, you agree that you will abide by the club’s priorities.
Game Day Behavior by Players, Parents, and Spectators
Game days can be exciting, but we expect parents and other spectators to
- provide a positive environment for teaching the game
- understand that team and player development will be given a greater priority than winning
We know other clubs do not have these standards for their players, coaches, parents or supporters, but we should be different.
All club members – both players and parents – must conduct themselves in a manner that is consistent with a healthy team and game environment.
- There will be no coaching by parents and/or spectators. Feel free to be supportive, but do NOT provide any type of instruction (“pressure,” “shoot,” “wide,” and so on). Although you may think you are helping, it is probably counter-productive to the players and is definitely disrespectful to the coach. Your coach may be looking for a more composed choice in that moment, want the player to learn by making their own decision, or use choices taught in practice. Please trust the staff.
- Never direct a disparaging comment at a player, coach, referee, parent or supporter. The best policy is to acknowledge positive play and otherwise keep quiet.
- Never get into a confrontation with anyone.
- Do not complain to officials. Our players need to learn to overcome adverse calls and foul play or gamesmanship by other teams – they are part of soccer – and we expect our parents to do the same. Parents yelling at referees sets a poor example and can swing calls against our teams.
- Any parent who is disruptive and / or abusive to players, opponents, LAGSB or opposing coaches, opposing spectators, field staff, or referees or who in any way brings dishonor to the LA Galaxy South Bay may be prohibited from attending games.
Give the coach room and time to work
- If spectators are on the same sideline as the team, only players and coaches should be in the “technical area,” which extends ten yards in both directions from the midfield line. Players should stay with their teammates inside the technical area (or on the field) and spectators should be outside that area. This gives the coach room to do their job and focus on the game and the players.
- The coaches are teachers and the field is their classroom and their workplace. If you have a question/concern about playing time, game decisions, etc, please do not approach the coach during a tournament, game, or practice. See “Communicating and Resolving Issues With Your Coach” above.
Please follow field rules and don’t leave a mess
- Please read and adhere to all rules about fields – whether posted at the field or on the league or club websites. Common examples include “no chairs or tents on the turf or track surface,” “all spectators must remain in the grandstands,” “no dogs allowed,” “no food or Gatorade on field.” See the “Taking Care of Our Fields” section for more.
- Please help clean up after your team – and the other team, if it’s a home game – after all games.
Taking Care of Our Fields and Equipment
Leave every facility in better shape than you found it.
- Pick up all trash after every game – even if it’s not yours.
Follow the rules for each facility
- On (artificial) turf fields:
- only water is allowed (no sports drinks)
- no food, gum, seeds, or anything else that gets stuck in the playing surface
- no tents or chairs on turf or track
- Dogs are permitted ONLY if the field specifically allows them (and generally they don’t)
- Scooters, bikes, and skateboards are almost always prohibited by the facility
Don’t annoy the field owners or the neighbors
- No kicking balls against buildings, walls, or fences (the only exception is at MCHS where you can kick against the railroad tie retaining wall behind the west goal)
- Goals and nets are expensive – don’t abuse them
- Treat the field staff with respect
Coach duties and behavior
- player selection
- training plans in line with the club’s curriculum
- game day team selection, playing time, player positioning, tactics and strategy
- team behavior
- communicate openly and honestly with players and parents
- be consistent in their treatment of players
- not use foul language or act abusively
- be prepared for all training and games, and arrange a substitute when there is a conflict
Initial team meeting
- Coaches should have a team meeting early in the season where they discuss their expectations of players, parents and themselves; review policies involving players and parents; let parents know how best to communicate with them; outline the schedule for the year, and review other team matters. Ask your coach to have this meeting if one has not been announced.
- If a coach is involved in outside activities such as private training or coaching school teams, a player’s participation or non-participation in those activities shall in no way impact their LA Galaxy South Bay team selection, playing time, position assignment, discipline, or any other aspect of the player’s LA Galaxy South Bay soccer experience.
Team Management and Team Fees
- Each team shall have a parent manager to handle administration. The manager can have several assistants to handle different aspects of the job. The tasks include:
- register players with Cal South and with league(s), if necessary
- budget, collect, and manage team fees, and pay team expenses
- communicate information to the team, such as practice dates and times, information from the club, etc
- assist the Club Treasurer as necessary to collect club dues from players on the team
- organize team fundraising
- register for tournaments in coordination with club tournament schedule and coach
- handle game-day player check-in
- report scores as needed
- take teamwide uniform orders (if a new team or if it’s a uniform changeover year)
- organize team volunteers for club events such as the tournament
- vote on team’s behalf at club annual or special meetings
- make overnight team travel arrangements
- and there’s more, depending on the team and its needs
- The manager is NOT a go-between for concerns that need to be discussed between parent and coach.
- Managers are nominated by their team and approved by the Board. In cases where they are unable to fulfill club-specified duties such as collecting player fees, the Board may ask a manager to step down and for the team to nominate a replacement.
- Certain costs are not included in the club fees and instead are paid by the team. Families of team members are expected to pay these costs. These include:
- tournament entry fees (except any included in club fees for the year)
- entry fees for non-SCDSL leagues such as California Regional League or LA Galaxy Soccer Center (futsal)
- league game referee fees
- coach travel expenses (typically, gas to away games and, for overnight team trips, hotel and meals. This is split with the coach’s other teams if they are at the same tournament.)
- club dues pay for the coach’s compensation. There should be no other payments by the team to the coach.
- gifts to the coach are optional and should not be paid out of team funds.
- for many teams, financial aid to some players
- The manager (or team treasurer) should prepare a budget right after the team forms so that parents understand the team fees for the year.
- There should be a team meeting at the start of the year and parents should agree what additional expenses, beyond the above, they are committing to pay. It’s a good idea to have significant team expenses, such as travel to tournaments outside Cal South, approved by players’ parents.
- At other clubs, teams use a secret ballot (1 player = 1 vote) and use 75% approval as the threshold required to approve major travel outside Cal South. Their teams also decide whether players who opt not to participate are obligated to pay for all, some, or none of the associated expenses (tournament entry fee, team travel, coach travel). If the event is after tryouts for next year, the team should agree (by ballot if necessary) on how to handle the costs for players not invited onto the team for next year, and for new players added after the initial vote.
- Everyone on a team is expected to participate in tournaments and games, so team fees are not pro-rated if a player is unable to attend an event.
- Non-payment of team fees is equivalent to non-payment of club fees and the club’s options are the same.
Management of team funds
- Coaches should not handle team money – that is a job for the manager or team treasurer
- Team funds belong to the parents pro rata and should be dispensed with their consent or in accordance w/ team budget or policies announced at start of the year.
- If there is a positive balance in the team fund at the end of the year, parents may ask for their portion back, in ratio to their contributions during the year. Otherwise all individual balances will be combined to create the team’s starting balance for the new year.
- Parents always have the right to review the team accounts. A good way to do this is with a shared Google spreadsheet.
- It’s a best practice to set up a separate bank account for team funds. There is a little bit of paperwork involved; emailaccounting@LAGalaxySouthBay.com for guidance.
Consequences of Violating Club Policies
Types of problems
- Failure to fulfill financial commitments (to the club or to the team)
- The player may be suspended from games and / or playing until their account is current or acceptable payment arrangements are made
- Single minor violation of team or club policies
- Examples: tardiness or lack of focus in training
- This should be dealt with between the player and coach. The coach will discuss the problem with the player, in private, and give the player an opportunity to correct the problem.
- The coach may use tools such as withholding playing time in order to provide incentive for the player to fix the issue.
- Recurring minor problems
- If the player can not fix the problem in a reasonable period of time, the coach or DIrector will discuss the problem and the player’s inability to fix it with the player’s parents.
- The coach or Director may institute sanctions as described below until the problem is corrected
- Major violations of club, league, or Cal South policies
- Examples: verbal abuse or physical assault on a teammate, coach, opponent, referee, or spectator; recurring sideline behavior problem by parent; excessive red cards.
- The coach or the club (the Director for the gender / age group or the Technical Director) may institute sanctions as described below
- There may be additional discipline from the league or Cal South
- As noted above, this list is NOT comprehensive and some situations will require the club to craft a unique sanction.
- players are subject to reasonable discipline at the coach or club’s discretion (running laps, writing an apology, etc)
- players may be suspended from training or games for a length of time commensurate with the offense
- players involved in a major violation of league or Cal South rules may be referred to those organizations for further discipline.
- parents may be banned from fields during training
- parents may be banned from fields during warmups, games, and post-game activities
- parents may be subject to other reasonable rules that minimize or prevent the problematic parent behavior
- If a player or parent feels that a punishment is unjust, they should discuss it with their coach.
- If there is not a satisfactory resolution, they should contact the appropriate age group / gender Director for a discussion.
- Once that is complete and the Director has made a decision, the player and parent may contact the Technical Director if they still disagree with the way the problem has been handled.
- If the player or parent are unsatisfied with the Technical Director’s decision, they may send an appeal, in writing, to the Board. The Board will investigate the problem. Its decision is final.
Disciplinary actions by other organizations
- The different leagues that our teams play in and Cal South each have their own disciplinary processes for significant problems such as assault on a referee or major problems between spectators. The club may support the player or team in such hearings, or abstain, depending on the results of our investigation of the incident and the severity of the proposed sanction. Any discipline handed down by those bodies is separate from any sanctions that the club imposes.
Club Fees, Payments, and Financial Aid
- Parents will receive a current year fee schedule on the Player Agreement.
- Hiring high-quality coaches and renting fields is expensive and, while LAGSB strives to make club dues as affordable as possible, club soccer is a serious financial commitment. Club fees pay for staff compensation for approximately two training sessions per week (except for approximately six weeks per year of club breaks, three months for high school season (U14 and above), and staff personal time off), games, and off-hours planning; approximately 80 – 90 training sessions; about 10 league games; regular training facility expenses, including lights; and player and team registration expenses with one league and with Cal South.
- Club fees do not include:
- the team fees discussed in the “teams” section
- travel costs to and from games, tournaments, and other events
- training shirts, warmups and backpacks
- Pro+ (ODP) or other 3d party player identification program fees
- We expend a lot of effort keeping our fees as low as we can. We are a non-profit organization and need volunteers, donations, and sponsorships.
- Parents may
- pay in full
- pay over time using automatic credit card payments and the schedule on the registration website
- be on a personalized payment plan if approved by the registrar or other authorized club official (not a coach). A promissory note may be required as part of the approval.
- Failure to pay club fees on time will result in the suspension of the player from training and games as described in “Consequences of Violating Club Policies” above.
- NSF (bounced) checks will incur a $25 fee and must be paid within seven days.
Refunds of club fees
- Refunds of club fees are issued in only three cases:
- no team
- If a team does not have the minimum number of players required for league play by July 31, the club will make every effort to place the players on other teams in the club. If it is unable to do so, it will refund fees on a prorated basis.
- season-ending injury
- If a player suffers an injury that requires a rehabilitation period of six months or longer, club fees will be refunded on a prorated basis.
- A note from a medical doctor (MD) may be required.
- player permanently moves out of the area
- club fees may be refunded on a pro-rated basis if the player permanently moves outside Los Angeles or Orange Counties.
- The club may require evidence, such as a report card from their new school, to support this.
- no team
- Calculation of prorated fees
- The prorated amount due for the year will be the current year club fees due for the player’s age group, divided by 12 (U7 – U14) or 9 months (U15 and up), multiplied by the number of whole months starting from March 1 (U7 – U14) or June 1 (U15-up) through the date that the club registrar approved the refund.
- Payments already made will be subtracted from that amount to get the net refund due to the player or the amount still due to the club.
Other Policies: Team Fundraising
Approval of team fundraising activities
- In order to maintain transparency, fairness, and compliance, all team (and club) fundraising activities must be approved in advance by the club. We don’t want teams getting in each others’ way or creating problems with critical partners like our fields vendors. The process is simple – team managers should email fundraising@LAGalaxySouthBay.com and include information about the proposed event.
Use of the LA Galaxy South Bay (club) name or logo
- Teams may use the club name and logo to promote team fundraising activities. An example would be signs promoting “LA Galaxy South Bay GU-16 Car Wash this Saturday.”
- Any other use of LAGSB name or logo must be with the written approval of the LAGSB Board. Examples would be printing the club logo on water bottles — even if it’s for a fundraiser.
- If in doubt – ask first! Send an email to a Board member.
Use of the LA Galaxy (MLS team) name and logo
- No team or person may use the LA Galaxy name or logo for any purpose.
- No one may imply LA Galaxy approval, sponsorship, support, or involvement with any activity.
- If you have any questions about this, ask the Galaxy rep on the LAGSB Board. That person can be found on the Contact List page of the website. For 2014, it’s William Bizzaro at: william.bizzaro@LAGalaxySouthBay.com
Club Management and Organization
- Technical Director
- oversees all soccer-related activities of the club
- coaching directors
- oversee the implementation of the clubwide curriculum
- coach the coaches in their gender or age groups
- work to ensure the success of their specific programs
- age group coordinators
- work with coaches in age groups to facilitate player development and movement between teams
- team managers
- club officers
- others as needed
- other operations staff may include:
- club administrator
- treasurer and/or accounting manager
- fields administrator
- different task-focused committees
Board of Directors
- oversight of all soccer and business operations
- responsible for the financial health of the club, including the budget and financial results
- ensure that club resources are used in accordance with its mission and the by laws
- select, set compensation, and review performance of senior staff
- approval of initiatives and activities that could have a material impact on the club’s financial or other resources
- set long term club objectives and strategies and track management progress toward those goals
- set club policies